GUIDELINES BSYSB 2025
PARTICIPATION QUALIFICATION
We offer three types of passes for the event:
Lecture Pass – This option is free and provides access to all keynote and guest lectures. There are no restrictions regarding your current student status, and you are not required to collect a badge at registration.
Passive Participation – This pass requires a registration fee and grants access to two workshops, coffee and lunch breaks, the welcome kit, social activities, and the scientific competition. You will also receive a certificate of attendance. Passive participation is open to both students and non-students; however, only current students are eligible to be evaluated and compete for awards in the scientific competition.
Active Participation – This option includes all the benefits of passive participation and also allows you to present your research work. Active participants must be current students. You will receive a certificate of presentation; however, only one certificate will be awarded per team, issued to the student who actually presents the study. Active participants are eligible for awards for the best oral presentations in each section as well as for the best posters.
ABSTRACT SUBMISSION GUIDELINES BSYSB 2025
GENERAL REGULATIONS
- All abstracts must be written in English.
- All abstracts must be submitted through the submission form linked on the BSYSB website.
- Text requirements: 12 pt font, spacing of 1.5 cm between the lines, margins of 2.5 cm. The text should not be formatted. Tables and figures should not be placed in the text.
- For every type of submitted paper, ensure inclusion of the following: Author(s)’ Name(s), Tutor(s), Affiliation, and Title. Abstracts are limited to 6 participating authors and co-authors.
- Abbreviations must be introduced or explained between brackets (unless universally recognised).
- Abstracts must not exceed 350 words, excluding the Author(s)’ Name(s), Tutor(s), Affiliation, and Title, and should include relevant keywords for easy retrieval.
- It does not matter whether or not the research has already been presented at a different congress before or published before.
Abstract submission guidelines for BSYSB 2025 insist on a structured approach tailored to different presentation types: Case Reports, Original Studies, and Review/Meta-Analyses.
CASE REPORTS
Case reports should include the following sections: Introduction, Case Presentation, and Conclusion. The Introduction should briefly outline the scientific context and its broader significance. Case Presentation should detail the chief complaint, physical examination, paraclinical investigations, and final diagnosis. Conclusion should underscore the case’s significance and notable features.
ORIGINAL STUDIES
Original Studies require an Introduction, Methods and Materials, Results, and Conclusions. The Introduction should outline the scientific context and justify the study’s purpose. The Methods and Materials section should briefly describe the study population, actions taken, and data analysis methods. Results should present data outcomes (reporting essential statistical data, means or medians, absolute numbers with percentages, P-values with 95% Confidence Intervals, avoiding unnecessary precision in digits after decimal points), and Conclusions should highlight the study’s significance (based on the obtained results).
Review/Meta-Analyses
For Review/Meta-Analyses, the abstract should cover Introduction, Objectives/Aims, Search methodology/Methods and Materials, Results, and Conclusion.
PRESENTING REGULATIONS BSYSB 2025
GENERAL REGULATIONS
- Presenting authors are required to present their work either through oral presentations or poster presentations during thematic scientific sessions.
- All presentations must be prepared and delivered in English, which is the official language of the conference.
- Each presentation can have only one individual as a presenting author. The other participants will be considered co-authors.
- Oral presentations should be submitted electronically in .ppt/.ppx or .pdf format via our registration platform by 15.10.2025.
- All posters have to be handed over, clearly labelled, to the BSYSB team on the day of regitration or arrival of the participant.
- Following the presentation, the presenting author must engage in the discussion. Questions from the jury will take precedence over audience questions. Co-authors are also encouraged to participate in the discussion.
GUIDELINES FOR PREPARING ORAL PRESENTATION
Oral presentation
- The time allocated for oral presentations should not exceed 7 minutes. You are responsible for your own time management. If the time limit is exceeded, the jury may deduct points as a penalty. You are ought to be present in time, and to follow the presentations of your colleagues.
- Discussion time after delivering oral presentations should not exceed 2 minutes.
Key Points for PowerPoint Presentation
- Slide Design: Use key terms and bullet points instead of full sentences. Limiting to 6 bullets per slide and 6 to 8 words per line is recommended but not necessary.
- Colors & Contrast: Ensure sufficient contrast between background and font colors. Opt for a light and simple background with contrasting font colors.
- Font: Use a simple font such as Arial, Verdana, Calibri or Times New Roman. Maintain a minimum font size of 28 for titles and 22 for text. Consistently use the same font face and size across all slides.
- Review: Check for excessive information and typing errors. Have a friend review your slides for errors.
Key Points for Delivery
- Speak Freely: Avoid reading directly from your slides; use them as visual aids to support your speech.
- Confidence: Speak with confidence, clarity, and at a moderate pace. Maintain eye contact with the audience and refrain from making self-deprecating remarks about your data or visual aids.
- Submission: Email your PowerPoint as a PPT file before (date). For large files, use a WeTransfer link for submission.
Systematic review/Meta-analysis/Original study
Title
- Craft a concise and attention-grabbing title that accurately reflects the contents of your presentation.
Introduction
- Begin with a brief overview of what is already known about the topic, followed by what remains unknown. Provide only essential background information necessary to understand your research question. Mention the purpose of your work.
- Hypothesis/Research Question: Clearly state your hypothesis or research question on a separate slide.
Materials & Methods
- Describe your experimental design for addressing your research question. For reviews explain the search methodology and mention the used tools for data extraction, screening and the chosen inclusion and exclusion criteria. Explain the methods and experiments used, along with their functions and rationale. Keep this section focused on essential details only.
Results
- Present only the relevant results pertaining to your research question. Use graphs to highlight key findings and prefer percentages over exact data when possible.
Conclusion
- Provide the answer to your research question and reiterate it from the introduction. Limit to one or two slides.
Discussion & Future Prospects
- Explain the implications of your findings in addressing your research question. Discuss any potential influencing factors if applicable.
- Briefly outline the future prospects of your research
Case reports/Case series
Title
- The diagnosis or intervention of primary focus followed by the words “case report”
Introduction
- What is unique about this case and what does it add to the scientific literature?
Case presentation
- Main symptoms and/or important clinical findings. The diagnostic and therapeutic interventions, outcomes and the differential diagnosis.
Conclusion
- What is the main “take-away” lesson(s) from this case?
References
- Include references and funding sources as necessary.
GUIDELINES FOR PREPARING POSTER PRESENTATION
Presenting your poster
- Your poster will be displayed on a physical board; printing will be necessary.
- The time allocated for delivering a poster presentation should not exceed 5 minutes.
- Discussion time after delivering oral presentations should not exceed 2 minutes.
Title and Authors
- Keep your title concise and avoid acronyms and jargon. Use boldface, italics, or underline for emphasis, but avoid using all three together.
- Ensure the title is readable from a distance; a font size of 85pt is recommended.
- Include the names of all authors on the poster.
Abstract
- Write a concise abstract that summarizes your findings and their relevance to the field.
- Ensure the abstract is large enough to be readable from 1-2 meters away.
Materials & Methods
- Write a concise abstract that summarizes your findings and their relevance to the field.
- Ensure the abstract is large enough to be readable from 1-2 meters away.
Results
- Write a concise abstract that summarizes your findings and their relevance to the field.
- Ensure the abstract is large enough to be readable from 1-2 meters away.
Conclusion
- Write a concise abstract that summarizes your findings and their relevance to the field.
- Ensure the abstract is large enough to be readable from 1-2 meters away.
References
- Include references and funding sources as necessary.
Visual Appeal
- Write a concise abstract that summarizes your findings and their relevance to the field.
- Ensure the abstract is large enough to be readable from 1-2 meters away.