Guidelines

Abstract submission guidelines BSYSB 2024

Abstract submission guidelines for BSYSB 2024 insist on a structured approach tailored to different presentation types: Case Reports, Original Studies, and Review/Meta-Analyses.

Case reports should include the following sections: Introduction, Case Presentation, and Discussions. The Introduction should briefly outline the scientific context and its broader significance. Case Presentation should detail the chief complaint, physical examination, paraclinical investigations, and final diagnosis. Discussions should underscore the case’s significance and notable features.

Original Studies require an Introduction, Methods and Materials, Results, and Conclusions. The Introduction should justify the study’s aim and purpose. The Methods and Materials section should briefly describe the study population, actions taken, and data analysis methods. Results should present data outcomes (reporting essential statistical data, means or medians, absolute numbers with percentages, P-values with 95% Confidence Intervals, avoiding unnecessary precision in digits after decimal points), and Conclusions should highlight the study’s significance (based on the obtained results).

For Review/Meta-Analyses, the abstract should cover Background, Objectives, Search methodology/Methods and Materials, Results, and Conclusion.

Technical requirements: Text requirements: 12 pt font, spacing of 1.5 cm between the lines, margins of 2.5 cm. The text should not be formatted. Tables and figures should not be placed in the text.

For every type of submitted paper, ensure inclusion of the following: Author(s)’ Name(s), Tutor(s), Affiliation, and Title.

Abstracts will undergo a double-blind review process by the members of the Scientific committee in Fundamental Sciences, Clinical Medicine, and Surgery, respectively. Evaluation criteria include linguistic coherence, scientific validity, appropriate statistical analysis and interpretation, applicability to medical practice, and the novelty of the study.

Abstracts must not exceed 350 words, excluding the Author(s)’ Name(s), Tutor(s), Affiliation, and Title, and should include relevant keywords for easy retrieval.

N.B.!!! Abstracts will be accepted until the final deadline 20.10.2024.

GENERAL REGULATIONS:

1. Presenting authors are required to present their work either through oral presentations or poster presentations during thematic scientific sessions.
2. All presentations must be prepared and delivered in English, which is the official language of the conference.
3. Each presentation can have only one individual as a presenting author. The other participants will be considered co-authors.
4. Abstracts are limited up to 6 participating authors and co-authors.
5. Oral and poster presentations should be submitted electronically in .ppt/.ppx or .pdf format  via our registration platform by 08.11.24.
6. Following the presentation, the presenting author must engage in the discussion. Questions from the jury will take precedence over audience questions. Co-authors are also encouraged to participate in the discussion.

ORAL PRESENTATIONS:

1. The time allocated for oral presentations should not exceed 6 minutes for original work and systematic review/meta-analysis, and 5 minutes for case reports.
2. Discussion time after delivering oral presentations should not exceed 2 minutes.

POSTER PRESENTATIONS:

1. The time allocated for delivering a poster presentation should not exceed 5 minutes.
2. Discussion time after delivering oral presentations should not exceed 2 minutes.
3. Your poster will be displayed on a large digital screen; printing will not be necessary.

 

Guidelines for preparing a poster presentation

Title and Authors:

• Keep your title concise and avoid acronyms and jargon. Use boldface, italics, or underline for emphasis, but avoid using all three together.
• Ensure the title is readable from a distance; a font size of 85pt is recommended.
• Include the names of all authors on the poster.

Abstract:

• Write a concise abstract that summarizes your findings and their relevance to the field.
• Ensure the abstract is large enough to be readable from 1-2 meters away.

Introduction:

• Tailor the background information to your audience’s level of expertise.
• Considering that the majority of the audience are undergraduates and non-specialised graduates, provide essential background information without overwhelming the viewers.

Materials & Methods:

• Include a simple description of how you collected your data.

Results:

• Use clear visual cues such as arrows to highlight key data points.
• Utilize graphs instead of tables and avoid clutter.
• Graphs, tables and diagrams should be appropriately labeled.

Conclusion:

• Place the conclusion prominently on the poster, preferably at the top of the rightmost column.
• Ensure the conclusion directly addresses the hypothesis laid out in the introduction.
• Use of a bulleted list is recommended, focusing on concise summary statements.

Visual Appeal:

• Sketch your poster layout before creating it digitally to ensure a cohesive visual presentation.
• Aim for a balanced distribution of space: 40% empty space, 40% images, and 20% text.
• Minimize logos to maximize communication space.
• Avoid confining elements within boxes for a more dynamic layout.
• Use high-quality images to enhance visual appeal.

Text:

• Keep text to a minimum and break up long passages into shorter, easier-to-read sections.
• Left-justify text for improved readability.
• Ensure adequate font sizes for readability: 85pt for the title, 36–44pt for headers, and 24–34pt for body text.
• Use black text for optimal contrast.

Presenting your poster: Your poster will be displayed on a large digital screen; printing will not be necessary. However, submit your poster as a PDF file via email before (date). If the file is large, use a WeTransfer link for submission.

Guidelines for preparing an oral presentation

Systematic review/Meta-analysis/Original study

Title:

• Craft a concise and attention-grabbing title that accurately reflects the contents of your presentation.

Introduction:

• Begin with a brief overview of what is already known about the topic, followed by what remains unknown. Provide only essential background information necessary to understand your research question. Mention the purpose of your work.
• Hypothesis/Research Question: Clearly state your hypothesis or research question on a separate slide.

 

Materials and Methods:

• Describe your experimental design for addressing your research question. For reviews explain the search methodology and mention the used tools for data extraction, screening and the chosen inclusion and exclusion criteria. Explain the methods and experiments used, along with their functions and rationale. Keep this section focused on essential details only.

Results:

• Present only the relevant results pertaining to your research question. Use graphs to highlight key findings and prefer percentages over exact data when possible.

Conclusion:

• Provide the answer to your research question and reiterate it from the introduction. Limit to one or two slides.

Discussion:

• Explain the implications of your findings in addressing your research question. Discuss any potential influencing factors if applicable.

Future Prospects: Briefly outline the future prospects of your research.

Case reports/Case series

Title:

• The diagnosis or intervention of primary focus followed by the words “case report” .

Key Words:

• 2 to 5 key words that identify diagnoses or interventions in this case report, including “case report”.

Introduction:

• What is unique about this case and what does it add to the scientific literature?

Case presentation:

• Main symptoms and/or important clinical findings. The diagnostic and therapeutic interventions, outcomes and the differential diagnosis.

Conclusion:

• What is the main “take-away” lesson(s) from this case?

References:

• Include references and funding sources as necessary.

Key Points for PowerPoint Presentation:

• Slide Design: Use key terms and bullet points instead of full sentences. Limiting to 6 bullets per slide and 6 to 8 words per line is recommended but not necessary.
• Colors & Contrast: Ensure sufficient contrast between background and font colors. Opt for a light and simple background with contrasting font colors.
• Font: Use a simple font such as Arial, Verdana, Calibri or Times New Roman. Maintain a minimum font size of 28 for titles and 22 for text. Consistently use the same font face and size across all slides.
• Review: Check for excessive information and typing errors. Have a friend review your slides for errors.

Key Points for Delivery:

• Speak Freely: Avoid reading directly from your slides; use them as visual aids to support your speech.
• Confidence: Speak with confidence, clarity, and at a moderate pace. Maintain eye contact with the audience and refrain from making self-deprecating remarks about your data or visual aids.
• Submission: Email your PowerPoint as a PPT file before (date). For large files, use a WeTransfer link for submission.